Updated April, 30th 2024
Andrea Vallotti, Anna Piera Frascella, Arialdo Martini, Gianni Bossini and Pierluigi Pugliese (“we”, “us”, “our”), organizers of “SoCraTes IT” 2024 (a “Conference”), are committed to protecting your personal information. We invite you to read this Privacy Policy, which explains the types of information collected and created in connection with the relevant Conference, how and why we use such information, who we share it with and your legal rights.
Unless indicated otherwise, this Privacy Policy relates to our use of any personal information we collect or use in relation to the following services (collectively, the “Services”):
Personal information processed in connection with the Services is controlled by us, you can contact us by e-mail (socrates-it@googlegroups.com).
When we provide the Services, we collect and receive information in several different ways. In many cases, you choose what information to provide, although some information is required for us to provide you the Services. Directly from you, or approved third parties.
We collect a variety of information from you when you provide it to us directly, when we request it from you, or when you give us permission to get it from a third party source.
About payment:
The Hotel AlpHoliday Dolomiti via Campiglio, 4 38025 Dimaro, Val di Sole, Trentino Alto Adige, Italia – VAT.ID 01896360227 - www.alpholiday.it , (the “Hotel”) directly owns your payment and credit card information. When purchasing tickets to attend a Conference, you must provide to the Hotel your name, address, telephone number, email address, credit card, debit card or bank information and other additional information. This information will not share with the Organizer.
The Hotel perform tasks required to complete the purchase transaction.
We automatically collect certain information from your browser or device when you use certain Services or read a message from us. For example, we collect data regarding the device you are using, such as its unique identifier and operating system; logs will be recorded by our servers based on the information sent from your app or browser; and information may be recorded by cookies and similar technologies when you use the Services. Please review our cookie policy for further detail on how we use cookies and similar technologies on our Services.
We use your information in order to provide, operate, improve, understand, customize, support, and market our Services, including:
We use your personal information as necessary to run the Conference, such as to register attendees, issue tickets, facilitate information sharing with partners with whom you have consented for us to share information, and provide you with relevant connections and content during the Conference based on this information.
We use your personal information to contact you regarding your registration to attend or partnership at a Conference, to notify you of any changes to our policies and practices, and to respond to any requests or inquiries you may submit to us. If you subscribe to marketing, such as newsletters, we will use your information as described below.
If you opt-in to receiving marketing communications from us, we will use your personal information for outreach and marketing, such as to send you information about our future Conferences and to exhibit attending companies. You can opt-out of these communications by using the unsubscribe links in our communications. We may also use your information in order to market the Conferences. For example, we sometimes use your image in our published social media post of Conference attendees. If you want to object to this use, please contact us here at socrates-it@googlegroups.com.
Please also review our cookie policy for your options to control how we use cookies and similar technologies for advertising.
We rely on a number of bases to lawfully process your personal information for the purposes described in this Privacy Policy. We process your personal information:
As indicated above, in certain cases we use your information where necessary to pursue our, your and others’ legitimate interests, including where necessary to:
Keep the Services safe and secure. We use your information as it is necessary to pursue our legitimate interests, or those of our attendees, our volunteers or our partners in ensuring the Conference is a safe and secure event, such as enforcing our Terms and Conditions. We also act in the legitimate interests of these parties with respect to our Conference website and other Services, such as by implementing and enhancing security measures and protections and protecting against fraud, spam and abuse.
Provide, develop and improve the Services. We process your information as necessary to pursue our legitimate interests in improving the Conference and our other Services, such as our Conference websites. For example, we use your information in order to conduct access control and enforce security at the Conferences. We also use your information to conduct data analysis and analytics across our Services.
Market the Services. We process your information in accordance with our legitimate interests of marketing the Conference and the Services to you. For example, we use your information to market future Conferences to you and to exhibit attending companies. We may also use your image in our marketing materials in order to highlight the attendees participating in the Conferences. We also use photos and audiovisual footage from past Conferences which may contain your image or voice. If you want to exercise your right to object to any of these uses please email us at socrates-it@googlegroups.com.
We share information with attendees, service providers and other third parties where it is necessary to perform the Terms and Conditions, to provide the Services, and for other purposes described in the Privacy Policy.
In order to further our legitimate interests in marketing the Services, we rely on third-party marketing platforms and service providers to assist us and perform certain marketing services for us.
We may share your personal information to help us operate, provide, improve, understand, customize, support, and market our Services. These third parties provide us with services including for customer support, data storage and website hosting, ticketing and payments processing, legal advice and compliance, and marketing and data analysis. These third parties are contractually required to use it only to provide their service to us, and prohibited from using it for their own purposes.
We may retain, preserve, or share your personal information if we have a good-faith belief that it is reasonably necessary to
We may also share aggregated or de-identified information, such as counts of attendee, with companies we do business with, including our sponsors, partners as well as other organizational members.
We will retain your personal information for as long as is necessary, up to a period of two years after such information is collected, to achieve the purposes set out in this Privacy Policy, such as to provide you with the Services. We may also need to retain some of your information for a longer period to comply with our legal and regulatory obligations, to resolve disputes, and to enforce our Terms of Service.
You have a number of rights in relation to your information that we process. While some of these rights apply generally, certain rights apply only in certain limited cases. We describe these rights below.
You can amend, update and delete some of your information by contact us at socrates-it@googlegroups.com.
Where we process your information based on the legitimate interests described above, or in the public interest, you can object to the processing in certain circumstances. We will generally stop processing your information unless we have compelling grounds to continue processing, such as where needed for legal reasons. Where we use your information for direct marketing, you can always object using the unsubscribe link in such communications by contacting us.
If we have specifically asked for your consent to use your information, you have the right to withdraw your consent at any time. For example, if we ask for your consent for direct marketing purposes, you can revoke your consent using the unsubscribe link in such communications or by contacting us.
If you wish to raise a concern about our use of your information (and without prejudice to any other rights you may have), you have the right to do so with your local supervisory authority.
The security of your personal information is important to us. We strive to use appropriate technical and organizational to protect your personal information. Despite these measures, the Internet is not a fully secure environment and we cannot guarantee that your personal information won’t be intercepted or improperly accessed.
Attendees under 18 years of age may attend the Conference if accompanied by an adult or guardian, depending on the age of the attendee.
We may update this Privacy Policy from time to time so please review it occasionally. If we make material changes, we will take steps to notify you. The date of the most recent revisions will appear on the top of this page.
If you have any questions or concerns about this Privacy Policy or our privacy practices generally, or if you would like to exercise your statutory rights, you can contact us at: socrates-it@googlegroups.com.